Life on the road can be hard.
It doesn’t matter whether you’re a rock star or a corporate road warrior, the novelty of travel soon tarnishes to a dull routine of travel/hotel/work/repeat.
Small frictions – like being unable to respond to the unexpected, hitting a card limit at the worst possible moment, or simply losing a receipt – can be a major source of heat and unhappiness.
“This wouldn’t happen to Springsteen or Metallica,” you can almost hear them say … from yet another sterile but all-too-familiar hotel room.
And, it’s true. There is a way to provide your highly mobile field staff with rock-star levels of support. Centtrip supports some of the world’s top music acts (including Elton John, Coldplay and Adele). We also provide services to the world's largest superyachts, to movie and TV production companies, to charter aviation businesses, and other organizations with highly mobile teams.
Here are three ways we can help treat your road warriors like the rock stars they are.
Empower your people to face the unexpected
It takes a lot of money to fly people around the country or even the world, so you want them to be as effective as possible, whatever they face. That could be a cancelled flight, a last-minute change in itinerary or even a laptop failure just before that critical presentation.
If your expenses policy requires individuals to use their own money and claim it back later (“pay and pray”), that can cause problems. They may not have space on a personal card for an unexpected expense, or they may simply no to paying out several hundred dollars in the hope of claiming it back later.
If they’re several time zones away, phoning head office to check isn’t really an option.
The Centtrip prepaid Mastercard has uniquely high balance and transaction limits – tailored for rock star requirements – meaning you can set the budgets you need to empower road warriors to be effective … whatever they face.
Real-time, anytime responsiveness and control
Even touring rock stars require support.
The Centtrip app lets you manage multiple, separate, travelers wherever you are. You have real-time, anytime access to transaction reporting and the ability to top up cards from a single login on your phone.
“If there’s an issue, I can top up an individual card, or make a payment, from my mobile phone. That makes me more responsive and it’s also less intrusive on, say, a Sunday morning. Things happen incredibly quickly during the filming period and having the fluidity that Centtrip enables is incredibly beneficial. Using Centtrip has been a revelation.”
Gareth Jones, Financial Controller and Production Accountant on Sky Atlantic’s Little Birds
That means you can see exactly what’s happening, as it happens, and respond as required. You could ensure your top salesperson gets the last plane out of New York before you finish your meeting in Palo Alto.
You can also lock and unlock cards from the app – handy for those lost card moments.
Reduce the admin burden
Rock stars and road warriors both hate paperwork.
Using a prepaid card and app combination like Centtrip’s makes admin easy. Its simple receipt capture and tagging keeps your records accurate, too.
Road warriors don’t have to gather all those scraps of paper for the inevitable, post-trip, expense claim nightmare: lost receipts, forgotten reasons, unclaimed tax. And, they avoid the risk of landing out of pocket.
At the same time, finance benefits from real-time and tailored reporting, accurate, timely coding and no large, vague T&E accruals to unwind. Centtrip integrates with the leading finance software, so you also reduce time wasted on manual posting, reconciliation and payments.
The Centtrip prepaid card
That’s just three of the advantages that our clients in music, marine and other industries enjoy.
If you’d like to discuss how Centtrip can help you treat your road warriors like rock stars, please get in touch today.