9 features for an effective control and reporting process

You have people on the road all over the world, but how do you keep track of what’s going on? How do you ensure they are properly supported to be as effective as possible, without exposing your business to risk or post-trip surprises?

Our new, free guide can help. The Centtrip Guide to Real-time Reporting and Control outlines nine important features to look out for as you upgrade your international expense process.

Let’s look at just a couple of those…

1. Organisation-defined hierarchy

Every organisation is different. You don’t want to compromise established structures by bending to a generic, out-of-the-box system, so look for a solution that lets you define reporting and authorisation hierarchies that suit your needs.

For example, a music management company might support six different touring bands, each one a separate legal entity. Within each touring party there may be different reporting lines; tour managers controlling their on-location personnel. Yacht captains will want to cascade charter budgets down through their crew, while head office sees where clients’ money is being allocated and spent. 

Look for a solution that can handle your unique complexity, allowing you to see and manage separate entities or cost centres from a single interface.

6. Card safe mode

Because accidents happen. Cards get lost or stolen … and then get found again. With crew on the road, half a world away and moving all the time, you sometimes want the option to give a card a time-out.

A function like Centtrip’s Safe Mode on the app lets you instantly lock or unlock individual cards using the app, reducing risk while maintaining flexibility.

9. High transaction and balance limits

Having control often means giving individual’s the freedom they need to do their jobs. Dealing with problems or responding to opportunities on the road requires fast decisions, often without time to check with head office.

To make your people as productive as possible, ensure your card solution provides transaction and balance limits that are high enough for your needs.

For example, the Centtrip multi-currency Mastercard has the highest balance and transaction limits on the market, allowing you to:

• Hold up to 15 currencies, up to £350,000*, on a single card
  

• Spend up to £150,000 in a single point-of-sale or online transaction
  

• Withdraw up to £4,000 daily from 2.1 million ATMs worldwide*
  

• Instantly transfer up to £200,000 per day to one or multiple cards*
  

* Higher cash withdrawal levels, card balances and transfer limits are available upon request subject to status.

Does that sound useful?

The full guide outlines nine features that will help you effectively support your road warriors in today’s dynamic world … without losing control of costs.